The process for collecting and analyzing data related to the work of the partnership should be clearly defined. This should include an approach for determining what data resources exist to support the work of the partnership, from where they are available and how frequently they are updated. These procedures should include methods for collecting, storing and refreshing information, with an explicit emphasis on maintaining privacy and confidentiality with respect to individual level data.
The process for collecting data should also include information from the partnership that explains why the data are being collected, how they will be used and how the information that they yield will be shared back to the community.
Data sharing materials are important to establish the credibility of the agency as it strives to become transparent to its partners; these materials both explain the meaning of the data as well as provide regular public reports. Descriptive materials that explain what the agency does, and what it does not do, will help partners understand how they can work effectively with the agency.
Because of the wide variety of partners, materials should be provided in clear, understandable English, devoid of acronyms and language that is only understood within the bureaucracy.
Finally, in order to form effective partnerships with public and private service providers the partners should be able to provide data about the needs of the targeted client population. In return, public and private providers should be able to provide transparent information about their capacity to provide services to these clients, including any funding or statutory limitations that inhibit their
ability to meet these needs.